Common Forms Every Ontario Landlord Should Understand
OREA Form 410 – Residential Rental Application - Link
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I usually start all my screening of tenants using this form as it provides written consent for a credit check on page 2, which is essential for screening. Beyond paperwork, always communicate clearly with applicants that employment will be verified. When confirming employment, use the phone number listed on the company’s official website, not just the number provided by the tenant.
Ontario Standard Lease - Link
- The Ontario Standard Lease (OSL) is required for all leases in Ontario. There are certain guidelines within the document, such as a maximum for key deposit. As landlords want to protect their privacy, sometimes they leave the address section blank and only provide email and/or phone #
Landlord Tenant Board Forms - Link
N1 – Notice of Rent Increase
Used to increase rent in accordance with Ontario guidelines or lawful exemptions. This form must be served with proper notice and only used when an increase is permitted. Usually give the tenant the Notice of Rent Increase at least 90 days notice.
N11 – Agreement to End the Tenancy
A mutual agreement signed by both landlord and tenant to end the tenancy on a specific date. Once signed, it is binding and can be enforced.
Ending Tenancy
N4 – Notice to End a Tenancy for Non Payment of Rent
Used when a tenant has not paid rent. It must clearly state the amount owed and the deadline to pay. If the tenant pays in full by the deadline, the notice becomes void.
N5 – Notice to End a Tenancy for Interfering With Others, Damage, or Overcrowding
Used for issues such as noise complaints, damage to the unit, or occupancy violations. In most cases, the tenant is given an opportunity to correct the behavior.
N6 – Notice to End a Tenancy for Illegal Acts or Misrepresentation
Used when a tenant commits illegal acts in the unit or provides false or misleading information, such as misrepresentation on a rental application. This notice often has shorter timelines.
N7 – Notice to End a Tenancy for Serious Problems
Used for severe issues such as major damage, serious safety concerns, or behavior that puts others at risk. This notice is typically used when the issue cannot reasonably be corrected.
N9 – Tenant’s Notice to End the Tenancy
Used by tenants to give proper notice that they intend to move out. Landlords should ensure timelines and termination dates are valid before accepting it.
N12 – Notice to End a Tenancy for Landlord’s Own Use
Used when the landlord, an immediate family member, or a caregiver intends to move into the unit. Strict rules apply, including compensation and good faith requirements.
Eviction Related
L1 – Application to Evict a Tenant for Non Payment of Rent and to Collect Rent Owing
Used after serving an N4 if the tenant has not paid the outstanding rent by the deadline. This application allows the landlord to seek eviction and request an order for the rent owed.
L2 – Application to End a Tenancy and Evict a Tenant or Collect Money
Used after serving notices such as N5, N6, N7, N12, or N13. This application is broader and applies to most non rent related termination reasons, as well as situations where the landlord is seeking compensation.
